# Multiple mailboxes and your team

> How to group your mailboxes in folders, invite your team, and decide what each member can reach.

- Tool: Warsha Emails
- Section: Using it
- Applies to version 2026-10-16
- Last updated: 2026-10-16
- Source: https://warshalabs.com

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## What are you trying to do?

Manage more than one mailbox from one place, and share them with your team with specific permissions for each person.

## Steps

1. **Add your mailboxes** one by one. The number of mailboxes your plan allows is shown on the plans page.

2. **Arrange them in folders.** The “General” folder always exists, and you can create others with a colour and an icon — for example: Company · Personal · Support. When you add a mailbox you choose its folder, or make it **“My own mailbox”** so members see it only if you allow.

3. **Invite your team** from “Team” with each member's email. They receive an invitation email and sign in with their own account.

4. **Give each member only what they need** on a mailbox or a folder: read · drafts · send · organise · delete. A member not granted a mailbox does not see it at all.

5. **Know each mailbox's manager.** Only a mailbox's manager changes its settings, signature and out-of-office reply, or disables or removes it. A workspace mailbox is managed by the workspace owner; a private mailbox by its owner.

## What can go wrong

**“Only the manager of this mailbox can do this.”** The action needs the mailbox's manager — ask them.

**A member does not see a mailbox.** They were not granted it, or it is someone's private mailbox.

**You cannot invite a new member.** The number of members is set by the workspace's plan; the free plan is for one person.

## Something you won't expect

**Every workspace is fully isolated from the others:** every mail table carries its workspace identifier, so there is no path by which one workspace could see another's mail. And each member's assistant sees only what that member sees — nothing more.